LIMA YOUNG PROFESSIONALS
ARTICLE I -
Name & Purpose
Section 1.1: The name of the organization shall be the Lima Young
Professionals, also known as the Lima YP.
Section 1.2: The purpose of this organization shall be:
A. PROFESSIONAL DEVELOPMENT – To provide educational
opportunities that will enable young professionals to build
skills and become better prepared for tomorrow’s
B. SOCIAL DEVELOPMENT – To create opportunities for young
adults to interact through relaxed networking opportunities.
C. COMMUNITY ENGAGEMENT – To coordinate projects to
improve members’ participation in serving in the community.
D. MARKETING COMMITTEE – To promote the Lima YP within the
E. MEMBERSHIP COMMITTEE – To develop membership base and
maintain member relations.
F. ALLEN 2020 LIAISON – Create and enhance positive
perception of the Lima/Allen County region, to aid in moving
the community forward based on goals set by the Allen 2020
G. VISION – To promote an atmosphere conducive to the
development of future leaders of the Lima/Allen County
H. FUTURE – To add to the quality of life in the Greater Lima
area in order to attract and retain talented young
professionals for our community workforce and organizations.
Section 2.1: Any individual between the ages of eighteen (18) and forty (40),
both inclusive, shall be eligible for active membership.
Section 2.2: Active membership shall cease on the member’s Anniversary
Date following his/her 41st birthday.
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Section 3.1: Membership fees are based on an annual billing cycle starting
January 1st thru December 31st. Membership fees of $87/fiscal
year and include payment for Professional Development
luncheons and entitles member full access to the Lima Young
Professionals organization with opportunities to serve in
Section 3.2: Dues are established by the Lima YP Leadership Board and will
be reviewed annually at the October Annual Meeting.
Section 3.3: The fiscal year shall begin January 1 and end on December 31.
Meetings of Members
Section 4.1: The organization shall hold 1-2 events per month.
Section 4.2: The Annual Meeting of the organization shall be held in January
of each year and said meeting shall coincide with one of the
events for that month, unless otherwise set by the Leadership
Board (LB). Twenty-five (25) percent of the membership shall
constitute a quorum.
Section 4.3: Meetings of the Leadership Board (LB). Meetings of the LB shall
be held at prearranged dates or at the call of the President. At
all said meetings, a majority of Board members shall constitute a
Section 4.4: Special meetings of the LB shall be called by the President, Vice
President or Secretary at the request of at least three (3)
members of the Leadership Board.
Officers & Duties
Section 5.1: Officers and Duties. The Leadership Board (LB) shall consist of 10
members including; 4 executive officers consisting of a Past
President, President, Vice President, and Secretary and 6 action
team leaders. The executive officers shall be elected by the
membership. Their duties are as follows:
1. The Past President shall act in collaboration with the President to
insure goals are being met and offer advice when in need. The Past
President will serve on the Lima/Allen County Chamber of
Commerce’s Board of Directors for a one year term with full voting
privileges. This position requires the Past President to represent the
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majority of young professional members and not to act on his or
her own behalf.
2. The President shall supervise the organization’s affairs and
activities and shall serve as the organization’s chief officer. The
President shall make an annual report thereon to the members at
the Annual Meeting in October. The President will serve on the
Mayor’s Cabinet and will serve on the Chamber’s Board of Directors
the following year after his/her term. The President has further
powers and duties as listed herein or as consistent with these
3. The Vice President shall work with the President on such affairs of
the organization as membership and public relations. The Vice
President shall also serve on the Mayor’s Cabinet. The Vice
President shall assume the duties of the President in his/her
absence or in the case of a vacancy, until the end of the term. The
Vice President serves as the President-Elect for the following term –
should the Vice President decline Presidency for following term an
election will be held. In the event of the Vice President taking an
early leave, an interim Vice President can be appointed by the LB.
4. The Secretary shall be responsible for keeping records of the LB
actions, including overseeing the taking of minutes at all LB
meetings, sending out meeting announcements, and distributing
copies of minutes and the agenda to each LB member. The
Secretary shall be the custodian of all records of the organization
and shall maintain said records. The Secretary serves as Vice
President-Elect for the following term – should the Secretary decline
the Vice Presidency for following term an election will be held.
5. Action Teams. There shall be 6 standing action teams –
Community Engagement, Marketing, Professional Development,
Membership, Social Development and Allen 2020 Liaison. The LB
may create additional teams as needed. Chairs for each action
team will be elected. Action team chairs will serve on the LB and
will hold meetings with team members, at times set forth by
Section 5.2: Leadership Board (LB). The 3 executive officers, past president and
the respective action team leaders (Community Engagement,
Marketing, Professional Development, Membership, Social
Development, and Allen 2020 Liaison) shall serve as the members
of the Leadership Board, along with a Chamber YP Program Director.
The LB shall serve as a governing body for the organization and is
responsible for the overall policy and direction of the organization
possessing authority, duties, and responsibilities as contained
herein or as consistent with these Bylaws.
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Terms of Offices & Vacancies
Section 6.1: Executive Officers terms are the duration of one (1) fiscal year;
Executive Officers’ positions are to be filled in succession:
Secretary serves as Vice President-Elect, Vice President serves
as President-Elect. Should either position decline their
succession role, an election will be held. LB reserves the right to
remove any officer if the duties as herein described are not
fulfilled. Early position vacancy can be filled by LB appointment
and a full election is not necessary. Executive Officers MUST
have served as a Committee Chair for at least one (1) year prior
to serving in an executive capacity.
Section 7.1: Elections for open positions will be held in October. Newly
elected officers shall assume their duties immediately at the
start of the new fiscal year. Past officers will transition the new
Chairs prior to the beginning of the new year when chair
Section 7.2: The Leadership Board shall be deemed the “Nominating
Committee” for the purpose of election of officers of the
organization. Members of the LB that desire to run for office
shall, exempt themselves from the Nominating Committee. Not
less than thirty (30) days prior to the Annual Election, the
Nominating Committee shall accept written applications of
members requesting to be candidates for election.
Section 7.3: Election of Officers. The Nominating Committee shall release the
names of the candidates to the membership not less than fifteen
(15) days prior to the Election. The membership at large shall
elect, by confidential ballot, a President, Vice President,
Secretary and Action Team Chairs.
Section 8.1: After three unexcused absences, the Leadership Board President
shall contact individual for intent and the Leadership Board will
then review and a possible termination will be decided.
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Removal From Office
Section 9.1: Any officer, action team leader, or general member may be
removed from office and/or membership as a result of failure to
fulfill the duties and obligations of said office or for conduct
detrimental to the best interests of the organization.
Section 9.2: The removal process consists of the following procedure:
1. A petition stating the charge shall be filed with the
Secretary and signed by two-thirds (2/3) of the Leadership
Board or by two-thirds (2/3) of the active membership.
2. Written notice of the charge or charges against
him/her shall be presented to the officer, action team chair,
or general member at least 20 days prior to the question’s
placement on the agenda of the Leadership Board meeting.
3. A hearing on the charges shall be conducted whereby
the petitioners shall present their case first, said officer,
action team chair, or general member shall be heard
second, and the vote shall be taken third. A quorum must
be present at this meeting and two-thirds (2/3) of those
voting shall be necessary to remove said officer or chair
4. In the event the officer sought to be removed is the
Secretary, the Vice President shall receive and distribute
the petition. Should the President be the officer sought to
be removed, the Vice President shall preside during the
removal proceedings. No removal proceedings shall be
based more than once on the same evidence.
Authority to Bind
Section 10.1 No member of this organization shall contract for or incur any
debt or enter into any agreement or otherwise obligate this
organization except by authorization of the Leadership Board or
appointed Chamber YP Program Director.
Section 11.1: These Bylaws may be amended when necessary by a majority of
the Leadership Board. Proposed amendments must be
submitted to the Leadership Board and said proposed
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amendments shall be presented for approval. These Bylaws may
also be amended when necessary by a two-thirds (2/3) vote of
the members present at a Leadership Board meeting, provided
that written notice of the proposed amendment has been
emailed to the last known address of each member on the
Leadership Board at least fifteen (15) days prior to the date of